PRIVACY, DATA PROTECTION AND COOKIE POLICY

Last Updated: 2025.11.25

This Privacy, Data Protection and Cookie Policy (hereinafter referred to as the “Policy”) establishes the conditions for the processing of Personal Data by UAB “Fleet4U” (legal entity code 307145058, address S. Daukanto g. 47-37, LT-76303 Šiauliai, Lithuania, tel.: +370 415 02777, e-mail address info@fleet4u.lt) (hereinafter referred to as “the Company”, “we”), which operates the website https://fleet4u.lt/ (hereinafter referred to as the “Website”).

This Policy applies to visitors of the Website and other natural persons (hereinafter referred to as the “Data Subjects”, “You”) who interact with the Company. We may revise and amend this Policy to ensure compliance with legal requirements. We recommend checking this page periodically.

I. PRIVACY AND DATA PROTECTION

1. DATA COLLECTION

The Company collects your Personal Data in the following ways:

• 1.1 Provided directly by you: e.g., when you interact or have a legal relationship with our Company, such as purchasing freight services, signing contracts, contacting us for information, or applying for employment.

• 1.2 Generated when you use our services: e.g., when you visit our website, order services, or communicate via email/phone.

• 1.3 Obtained from other sources: if justified, from other institutions or companies (e.g., public registers, State Social Insurance Fund Board (SODRA), Migration Department) for specific legal purposes like recruitment or solvency checks.

2. PERSONAL DATA PROCESSED

Depending on who you are (customer, employee, job applicant, supplier, etc.), the Company may process different types of Personal Data.

3. LEGAL BASES AND PURPOSES OF DATA PROCESSING

The Company collects and processes your Personal Data only for lawful purposes:

3.1 Consent

The Company processes Personal Data based on your consent for specific purposes, such as employment applications (keeping CVs for future openings) or marketing. You may withdraw consent at any time.

3.2 Enforcement of Legal Obligations

We process data to comply with applicable laws, including:

• Record-keeping and providing information to public authorities (Tax Inspectorate, etc.).

• Ensuring a safe working environment and occupational health standards.

• Complying with court orders or bailiff instructions.

3.3 Performance of a Contract

The main purpose is to enter into, perform, and administer contracts. This includes:

• Establishing and enforcing employment or service contracts.

• Selection of candidates for employment.

• Calculation and payment of salaries and fees.

• Bookkeeping related to contractual relationships.

3.4 Protecting Vital Interests

We may process data to provide emergency medical aid if the Data Subject is physically or legally unable to give consent.

3.5 Legitimate Interest

We process data where our legitimate interest outweighs your privacy impact, including:

• Protecting the Company’s assets and employees (security measures).

• Maintaining relationships with clients and partners.

• Ensuring the quality of services and IT infrastructure security.

• Defending legal claims or settling disputes.

4. DATA RECIPIENTS AND PROCESSORS

We transfer Personal Data only in justified cases to trusted recipients:

• 4.1 Group Companies: To companies belonging to the UAB “AVERTO LT” group for internal administrative purposes, strictly complying with data protection laws.

• 4.2 Data Processors: Subcontractors providing services (e.g., IT maintenance, server hosting, accounting software, website administration). They process data only according to our instructions.

• 4.3 Professional Service Providers: Auditors, lawyers, insurance companies, debt collectors, or bailiffs.

• 4.4 State and Municipal Authorities: Police, State Labour Inspectorate, Tax Inspectorate, Migration Department, etc., when required by law or to defend legal claims.

Data recipients may be established outside the EU/EEA. In such cases, we ensure appropriate safeguards are in place.

5. DATA SECURITY

The Company has implemented robust organizational and technical security measures to protect Personal Data against accidental or unlawful destruction, alteration, disclosure, or unauthorized access. These measures cover personnel, IT infrastructure, internal networks, office buildings, and technical installations.

6. DATA RETENTION PERIODS

• General Documents: Stored in accordance with the “Index of General Document Retention Periods” (Order of the Chief Archivist of Lithuania).

• Legal Claims: Data may be kept longer if necessary to defend legal claims or comply with specific laws.

• Destruction: Upon expiry of the retention period, electronic data is erased without the possibility of recovery, and paper documents are shredded securely.

7. SELECTION OF CANDIDATES

When you apply for a position, we process your data to assess your suitability. We do not collect special category data (health, conviction records) unless strictly required by law for the specific role (e.g., professional drivers).

8. RIGHTS OF DATA SUBJECTS

As a Data Subject, you have the right to:

1. Know (be informed) about the processing of your Personal Data.

2. Access your Personal Data and how it is processed.

3. Request rectification of inaccurate Personal Data.

4. Request erasure (“right to be forgotten”) if lawful grounds exist (Art. 17 GDPR).

5. Restrict processing in specific cases (Art. 18 GDPR).

6. Object to processing based on legitimate interest.

7. Withdraw consent at any time.

8. Lodge a complaint with the State Data Protection Inspectorate (L. Sapiegos g. 17, Vilnius, ada@ada.lt) if you believe your rights are violated.

Requests regarding your rights can be submitted to info@fleet4u.lt. We provide these rights free of charge, subject to reasonableness.

II. COOKIE POLICY

1. GENERAL PROVISIONS

This Cookie Policy applies when you visit the https://fleet4u.lt/ website. We collect data about website usage to ensure smooth operation and improve user experience.

2. TYPES OF COOKIES WE USE

• Session Cookies: Temporary cookies that exist only while you are on the website. They allow the site to remember your actions as you navigate between pages. They are deleted when you close your browser.

• Persistent Cookies: These remain on your device for a set period after you leave the website. They are used to remember your preferences (e.g., language) for future visits.

• First-Party Cookies: Set by our website to ensure proper functioning.

• Third-Party Cookies: Set by external services (e.g., Google Analytics) to analyze traffic or provide external features.

3. LIST OF COOKIES

Below is a list of the cookies used on our website, categorized by purpose:

Necessary Cookies

These cookies are essential for the website to function securely and correctly. They cannot be disabled.

Statistical / Analytical Cookies

These cookies help us understand how visitors use the website (anonymously).

4. MANAGING COOKIES

You can control and/or delete cookies at any time. You can delete all cookies that are already on your computer, and you can set most browsers to prevent them from being placed. If you do this, however, you may have to manually adjust some preferences every time you visit a site, and some services and functionalities may not work.

For more information on how to manage cookies in your browser:

• Google Chrome

• Mozilla Firefox

• Safari

• Microsoft Edge

III. CONTACT INFORMATION

If you have any questions regarding this Policy or wish to exercise your data subject rights, please contact us:

UAB “Fleet4U”

• Address: S. Daukanto g. 47-37, LT-76303 Šiauliai, Lithuania

• Email: info@fleet4u.lt

• Phone: +370 415 02777¹

   

   

This Policy is valid from 2025.11.25.²